Stop Losing Cases to Poor Follow-Up Systems
Most law firms lose 15-20% of winnable cases simply because they respond too slowly or follow up inconsistently. OptiVis diagnoses where your revenue is leaking and prescribes systematic solutions that capture every opportunity.
Stop Losing Cases to Poor Follow-Up Systems
Most law firms lose 15-20% of winnable cases simply because they respond too slowly or follow up inconsistently. OptiVis diagnoses where your revenue is leaking and prescribes systematic solutions that capture every opportunity.
Stop Losing Cases to Poor Follow-Up Systems
Most law firms lose 15-20% of winnable cases simply because they respond too slowly or follow up inconsistently. OptiVis diagnoses where your revenue is leaking and prescribes systematic solutions that capture every opportunity.
The Revenue Leak Most Firms Don’t See
Response Time Crisis: The average law firm takes 4.2 hours to respond to a new lead, while top-performing firms respond in under 15 minutes. With 67% of prospects choosing the first professional responder, every hour you wait is a case lost to competitors.
Weekend & After-Hours Black Hole: 60% of incidents occur after business hours, yet most firms never contact these leads. By Monday morning, potential clients have already signed with a competitor who responded fast.
Follow-Up Failures & Financial Impact: Only 22% of leads get contacted within the first hour. Manual processes mean leads fall through the cracks—resulting in upwards of $300,000 in annual lost revenue and 15-20 winnable cases slipping away each month.
The Revenue Leak Most Firms Don’t See
Response Time Crisis: The average law firm takes 4.2 hours to respond to a new lead, while top-performing firms respond in under 15 minutes. With 67% of prospects choosing the first professional responder, every hour you wait is a case lost to competitors.
Weekend & After-Hours Black Hole: 60% of incidents occur after business hours, yet most firms never contact these leads. By Monday morning, potential clients have already signed with a competitor who responded fast.
Follow-Up Failures & Financial Impact: Only 22% of leads get contacted within the first hour. Manual processes mean leads fall through the cracks—resulting in upwards of $300,000 in annual lost revenue and 15-20 winnable cases slipping away each month.
The Revenue Leak Most Firms Don’t See
Response Time Crisis: The average law firm takes 4.2 hours to respond to a new lead, while top-performing firms respond in under 15 minutes. With 67% of prospects choosing the first professional responder, every hour you wait is a case lost to competitors.
Weekend & After-Hours Black Hole: 60% of incidents occur after business hours, yet most firms never contact these leads. By Monday morning, potential clients have already signed with a competitor who responded fast.
Follow-Up Failures & Financial Impact: Only 22% of leads get contacted within the first hour. Manual processes mean leads fall through the cracks—resulting in upwards of $300,000 in annual lost revenue and 15-20 winnable cases slipping away each month.
1. Instant Lead Capture.
Every lead, from any source, is instantly logged and routed with multi-channel integration, notifications, and a central dashboard. Never miss a lead—day or night.
2. Automated Immediate Response.
Respond in 60 seconds, 24/7. Personalized replies set expectations and capture extra qualifying details. Build trust and win more cases.
3. Systematic Follow-Up.
Automated, multi-touch, persistent follow-up sequences ensure no lead falls through. Accountability and escalation keep staff on track.
1. Instant Lead Capture.
Every lead, from any source, is instantly logged and routed with multi-channel integration, notifications, and a central dashboard. Never miss a lead—day or night.
2. Automated Immediate Response.
Respond in 60 seconds, 24/7. Personalized replies set expectations and capture extra qualifying details. Build trust and win more cases.
3. Systematic Follow-Up.
Automated, multi-touch, persistent follow-up sequences ensure no lead falls through. Accountability and escalation keep staff on track.
1. Instant Lead Capture.
Every lead, from any source, is instantly logged and routed with multi-channel integration, notifications, and a central dashboard. Never miss a lead—day or night.
2. Automated Immediate Response.
Respond in 60 seconds, 24/7. Personalized replies set expectations and capture extra qualifying details. Build trust and win more cases.
3. Systematic Follow-Up.
Automated, multi-touch, persistent follow-up sequences ensure no lead falls through. Accountability and escalation keep staff on track.
4. Human Handoff
Lead Prioritization
Performance Monitoring
Custom Reporting
Smart Routing
Scheduling
Optimizations
Data Security
Super fast.
Super fast.
Super fast.
Super fast.
Smart Routing
Scheduling
Optimizations
Data Security
Super fast.
Super fast.
Super fast.
Super fast.
Smart Routing
Scheduling
Optimizations
Data Security
Your Complete Operational Transformation
Weeks 1-2: Audit current operations, analyze lead flow, create system architecture, and integration plan. Weeks 3-4: Build, integrate, automate, train staff, and test. Weeks 5-6: Launch, monitor, optimize, and support for production deployment.
Ongoing: Monthly reviews and continuous system improvement. Strategic consulting, system updates, and ROI reporting to drive results and maintain competitive advantage.
OptiVis transforms your law firm’s entire operational approach, closing every revenue gap with reliable automation and industry expertise.
Your Complete Operational Transformation
Weeks 1-2: Audit current operations, analyze lead flow, create system architecture, and integration plan. Weeks 3-4: Build, integrate, automate, train staff, and test. Weeks 5-6: Launch, monitor, optimize, and support for production deployment.
Ongoing: Monthly reviews and continuous system improvement. Strategic consulting, system updates, and ROI reporting to drive results and maintain competitive advantage.
OptiVis transforms your law firm’s entire operational approach, closing every revenue gap with reliable automation and industry expertise.
Your Complete Operational Transformation
Weeks 1-2: Audit current operations, analyze lead flow, create system architecture, and integration plan. Weeks 3-4: Build, integrate, automate, train staff, and test. Weeks 5-6: Launch, monitor, optimize, and support for production deployment.
Ongoing: Monthly reviews and continuous system improvement. Strategic consulting, system updates, and ROI reporting to drive results and maintain competitive advantage.
OptiVis transforms your law firm’s entire operational approach, closing every revenue gap with reliable automation and industry expertise.
Tech Stack
Enterprise-grade stack with multi-channel lead capture, workflow automation, smart routing, and predictive insights. Integration with CRM, legal tools, apps, and calendars.
Security & Compliance
Bank-level encryption, HIPAA compliance, audit trails, and access controls protect your data.
Business Intelligence
Live dashboards, conversion analytics, ROI tracking, and custom reports for management.
Tech Stack
Enterprise-grade stack with multi-channel lead capture, workflow automation, smart routing, and predictive insights. Integration with CRM, legal tools, apps, and calendars.
Security & Compliance
Bank-level encryption, HIPAA compliance, audit trails, and access controls protect your data.
Business Intelligence
Live dashboards, conversion analytics, ROI tracking, and custom reports for management.
Tech Stack
Enterprise-grade stack with multi-channel lead capture, workflow automation, smart routing, and predictive insights. Integration with CRM, legal tools, apps, and calendars.
Security & Compliance
Bank-level encryption, HIPAA compliance, audit trails, and access controls protect your data.
Business Intelligence
Live dashboards, conversion analytics, ROI tracking, and custom reports for management.
$40,000+
Month 1 additional revenue
15%
Annual revenue increase
$40,000+
Month 1 additional revenue
15%
Annual revenue increase
$40,000+
Month 1 additional revenue
15%
Annual revenue increase
What This Costs vs. What You’re Already Losing
Most firms lose $300,000+ annually and 15-20 cases per month to inefficient processes. OptiVis implementation is a fraction of that loss and includes all setup, training, and ongoing support.
Expected returns include a 2.4-day average payback, 15% average revenue increase, 95% lead capture versus industry 22%, and hundreds of hours saved monthly.
Contact us for a custom quote, and see why most clients achieve 4-8x ROI within their first year.
What This Costs vs. What You’re Already Losing
Most firms lose $300,000+ annually and 15-20 cases per month to inefficient processes. OptiVis implementation is a fraction of that loss and includes all setup, training, and ongoing support.
Expected returns include a 2.4-day average payback, 15% average revenue increase, 95% lead capture versus industry 22%, and hundreds of hours saved monthly.
Contact us for a custom quote, and see why most clients achieve 4-8x ROI within their first year.
What This Costs vs. What You’re Already Losing
Most firms lose $300,000+ annually and 15-20 cases per month to inefficient processes. OptiVis implementation is a fraction of that loss and includes all setup, training, and ongoing support.
Expected returns include a 2.4-day average payback, 15% average revenue increase, 95% lead capture versus industry 22%, and hundreds of hours saved monthly.
Contact us for a custom quote, and see why most clients achieve 4-8x ROI within their first year.
Is OptiVis Right for Your Firm?
Ideal for PI and litigation firms with 3+ attorneys and 50+ leads/month, seeking growth, operational modernization, and competitive edge. You’re a fit if you want systematic, measurable improvement.
Not a fit if you’re satisfied with current performance, prefer manual processes, or don’t value tracking metrics and fast response times.
Is OptiVis Right for Your Firm?
Ideal for PI and litigation firms with 3+ attorneys and 50+ leads/month, seeking growth, operational modernization, and competitive edge. You’re a fit if you want systematic, measurable improvement.
Not a fit if you’re satisfied with current performance, prefer manual processes, or don’t value tracking metrics and fast response times.
Is OptiVis Right for Your Firm?
Ideal for PI and litigation firms with 3+ attorneys and 50+ leads/month, seeking growth, operational modernization, and competitive edge. You’re a fit if you want systematic, measurable improvement.
Not a fit if you’re satisfied with current performance, prefer manual processes, or don’t value tracking metrics and fast response times.
Step 1
Calculate Loss
Step 2
Book Discovery
Step 3
Get Proposal
Step 1
Calculate Loss
Step 2
Book Discovery
Step 3
Get Proposal
Step 1
Calculate Loss
Step 2
Book Discovery
Step 3
Get Proposal
How long does implementation take?
4-6 weeks from contract to full deployment. Soft launch starts in 2-3 weeks.
Will this work with our existing software?
Yes, OptiVis integrates with all major CRMs and legal management tools.
How much staff time is needed and do you guarantee results?
Minimal training required. We guarantee working systems; typical ROI ranges from $300K to $2.1M/year.
How long does implementation take?
4-6 weeks from contract to full deployment. Soft launch starts in 2-3 weeks.
Will this work with our existing software?
Yes, OptiVis integrates with all major CRMs and legal management tools.
How much staff time is needed and do you guarantee results?
Minimal training required. We guarantee working systems; typical ROI ranges from $300K to $2.1M/year.
How long does implementation take?
4-6 weeks from contract to full deployment. Soft launch starts in 2-3 weeks.
Will this work with our existing software?
Yes, OptiVis integrates with all major CRMs and legal management tools.
How much staff time is needed and do you guarantee results?
Minimal training required. We guarantee working systems; typical ROI ranges from $300K to $2.1M/year.
Every Day You Wait, More Money Walks Out the Door.
Calculate how much you could recover — or book a call with our team today.
Every Day You Wait, More Money Walks Out the Door.
Calculate how much you could recover — or book a call with our team today.
Every Day You Wait, More Money Walks Out the Door.
Calculate how much you could recover — or book a call with our team today.
OptiVis®
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OptiVis®
About
Careers
Leadership
Solutions
Legal AI
Defense
Consulting
Industries
Healthcare
Business
Military
Contact
Support
Privacy
Request a Demo
OptiVis®
About
Careers
Leadership
Solutions
Legal AI
Defense
Consulting
Industries
Healthcare
Business
Military
Contact
Support
Privacy
Request a Demo